MAKING DONATIONS &
TRANSFERRING RECORDS
Making Donations
The Archives & Special Collections at the College of Staten Island grows
mostly through the donations of collection material and financial support
from individuals. We collect books, manuscripts, photographs, and ephemera
that document the history of the College of Staten Island, Richmond College,
and Staten Island Community College. We also are interested in books, manuscripts,
photographs and ephemera useful for historical research on post-1945 Staten
Island. Particular focuses are political life, public education, economic
development, and health and environmental issues. If you have material that
may be appropriate for the collection please contact James A. Kaser, Ph.D.,
Associate Professor and Archivist, who may be reached by e-mail (kaser@mail.csi.cuny.edu),
or telephone (718.982.4129).
Financial contributions fund special projects, collection development, equipment,
and supplies. Contributions can be made through the College of Staten Island
Foundation. Richard Truitt, the Executive Director, may be reached by e-mail
(truitt@mail.csi.cuny.edu) or
telephone (718.982.2365).
Back to Top
Transferring Records to
the College Archives
- The Archivist needs to approve all materials for inclusion in the Archives.
Only those records that form the permanent historical record of the College
can be included. Once approval has been obtained, and prior to sending any
records, materials need to be boxed in standard one cubic foot record center
boxes, a file folder listing created, and a records transmittal form completed
and sent to the Archives.
- When boxing records, please make sure boxes are completely filled so that
folders do not sag. If a partial box must be sent, please insert cardboard
boxes or other fill material to support files.
- Please label each box to include your department name, the type(s) of
records in each box (including the name and title of the person who produced
them), the dates included in the box, the number of each box starting with
one, and the date of the transfer. Labels should be placed on one end and
one side of each box. An example of a good label follows:
Department: Office of the Provost
Type of Record: General Correspondence of Provost John Smith
Dates: 1978-1982
Box 1 of 7
Transferred to Archives: 12 November 2003
- On the transmittal form, please fill in all the information indicated.
The most important section of the form is the container (box) listing. This
summary description for each box should match the box label.
- In addition to the transmittal form, please prepare a file folder listing
for all contents in each box. This listing will serve as a guide for retrieval.
Copies should be submitted with the transmittal form, placed in each box,
and retained by your office. If the file folder list is word processed,
please send the file electronically to the Archivist as well.
- Please call the Archives before arranging for Building Services to transfer
the records. Once we receive them, you will receive a receipt for the records.
Click here
for a records transmittal form (to print out and submit).
Back to Top
Updated
April 3, 2006
