MAKING DONATIONS &
TRANSFERRING RECORDS
Making Donations
The Archives & Special Collections at the College of
Staten Island grows mostly through the donations of collection material and
financial support from individuals. We collect books, manuscripts, photographs,
and ephemera that document the history of the College of Staten Island, Richmond
College, and Staten Island Community College. We also are interested in books,
manuscripts, photographs and ephemera useful for historical research on post-1945
Staten Island. Particular focuses are political life, public education, economic
development, and health and environmental issues. If you have material that
may be appropriate for the collection, or to make financial contributions
to fund special projects, collection development, equipment, and supplies,
please contact James A. Kaser, Ph.D., Professor and Archivist, who may be
reached by e-mail (james.kaser@csi.cuny.edu),
or telephone (718.982.4129). Contributions can be made through the College
of Staten Island Foundation.
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Transferring Records to
the College Archives
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The Archivist needs to approve all materials for inclusion
in the Archives. Only those records that form the permanent historical
record of the College can be included. Once approval has been obtained,
and prior to sending any records, materials need to be boxed in standard
one cubic foot record center boxes, a file folder listing created, and
a records transmittal form completed and sent to the Archives.
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When boxing records, please make sure boxes are completely
filled so that folders do not sag. If a partial box must be sent, please
insert cardboard boxes or other fill material to support files.
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Please label each box to include your department name,
the type(s) of records in each box (including the name and title of the
person who produced them), the dates included in the box, the number of
each box starting with one, and the date of the transfer. Labels should
be placed on one end and one side of each box. An example of a good label
follows:
Department: Office of the Provost
Type of Record: General Correspondence of Provost John Smith
Dates: 1978-1982
Box 1 of 7
Transferred to Archives: 12 November 2003
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On the transmittal form, please fill in all the information
indicated. The most important section of the form is the container (box)
listing. This summary description for each box should match the box label.
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In addition to the transmittal form, please prepare
a file folder listing for all contents in each box. This listing will
serve as a guide for retrieval. Copies should be submitted with the transmittal
form, placed in each box, and retained by your office. If the file folder
list is word processed, please send the file electronically to the Archivist
as well.
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Please call the Archives before arranging for Building
Services to transfer the records. Once we receive them, you will receive
a receipt for the records.
Click here
for a records transmittal form (to print out and submit).
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